Tuesday, June 25, 2013

Sales Tip #2: Attitude Matters


In today’s economy many small businesses are doing more with less. It is not uncommon to have an employee filling two roles, that of a technician and a sales adviser for example. Coming from personal experience, it is very hard for most technicians to see themselves as “sales” advisers  It is true that there are many people in certain industries in the field of sales which have given the name “sales” a bad image. We all have experienced that used car salesman who is more concerned with moving a pile of junk off his lot, than he is concerned for the needs of his customer. We should not however let this stereotypical image ruin the image of what real salesmanship is and should be. Whether or not you are exclusively in sales or you wear two hats, attitude is of the utmost importance.

I have spoken before of the importance of building relationships with customers and filling their actual needs and wants. In other words, we need to listen, and then fill a need that we are capable of filling with our service or product. As important as this is to being a successful sales adviser  nothing can make up for a bad attitude. No one likes a sour personality, no matter how great their product or service may be. There has been much said about positive thinking, and much of it is useful. If we have a tendency to be negative, much of our outcomes in life will be negative. Negative people are generally not as successful as positive thinking people.

Part of being in sales is the reality of dealing with rejection. Surveys regularly confirm that there are two top fears that all people have. The top fear is death, and the second is fear of rejection. They say that 75% of sales people fold in the first 90 days because they simply cannot deal with rejection. If they do make it through the first 90 days many develop a negative attitude towards selling, and their sales numbers are poor. Rejection often paralyzes them from making sales calls.

While it is true that not everyone has the calling to be involved in sales, most of us, if we have the right attitude and drive, can be fairly successful at it. If we have the right outlook on ourselves, our product, and on those we will be engaging with, “sales” becomes an art in finding solutions for people, rather than being a numbers game. When we are genuinely concerned with the needs of others, and we have a positive attitude to drive ourselves towards meeting their needs, the negative aspect of rejection disappears.

Here are a few pointers that will help you to realize the importance of a positive attitude.

1. Act: If you have a product that you really think will benefit your customers, then what are you waiting for? They are not coming to you, you have to go to them. Call on companies by phone or in person and introduce yourself. You are never going to sell anyone anything if they do not know anything about you. Procrastinating is the worst thing you can do in sales. If you do not act each day to make contact with as many people as you can, then chances are you are missing a lot of opportunities, and others will cash in on your lack of action. Procrastination and lack of action result from dwelling on negative thoughts. True action follows from positive thoughts.

      2. Introduce Yourself: It is important to make a good first impression. Most people do not like overly aggressive sales people. The key point to understand is that you want to introduce yourself, your company, and your product briefly, for an opportunity that may arise in the future where you can help them find a solution to a challenge or need. Never aggressively imply that you are assuming that they want or need your product when you first meet someone. Always bring down the barrier by letting them know that you are not assuming they are looking for a new product or another company to do business with, but that if in the future, should the need arise, here is what you have to offer. This takes the pressure off you and the customer, but leaves the door wide open for a future relationship. Most sales do not happen the first time you meet someone. Rest assured, if they are in need of your product at the present time they will let you know once you briefly introduce it.

      3. Believe: It is important to believe that you will succeed in winning over your potential customers. A lack of confidence is easily spotted by most people. Confidence, not arrogance, puts people at ease. It conveys the idea that they are going to do business with a well-established person and company. If you don’t believe in your product, neither will they.

      4. Smile: No one likes an angry looking sales advisor. A smile is worth a thousand words and can open up doors very easily. Nothing can turn away a potential customer faster than an unenthusiastic stick in the mud. Present yourself positively and with genuine enthusiasm.

      5. Follow Through: Once you make initial contact with a possible customer, do not wait for them to call you back unless they explicitly tell you not to follow up. Always let them know that you will check back with them in a defined period of time. This allows you to further develop your relationship and to see if they have any questions or feedback for you. If you say you are going to call them back in two weeks, be sure to follow through on that promise. If they are not available be sure to leave a message to let them know that you were following up as promised.

      6. Keep the Doors Open: Always do everything you can to keep relationships alive even if there is no immediate probability they will do business with you. A ‘no’ today can often be a ‘yes’ several months or even years later. There is nothing wrong with a periodic check in to see if anything has changed for them.


      7. Know When To Drop It: Sometimes there will be instances where you cannot meet the needs of the customer. Although these instances should be rare, when this happens it is crucial to let your customer know that your product or company is not a good fit for them. They will appreciate the honesty in not trying to sell them something that is not going to work for them. There are many times where they will even refer a friend of theirs to you, who you may be able to help. 
    




Monday, June 24, 2013

Programming Dialed Emergency Alerts

With our release of the 4.8.6 software, our new alerts application is now available as an add-on. With the increasing need for schools and other organizations to be informed in times of emergencies or threats, this application is sure to be widely utilized. This video explains how to program a dialed alert on the IPitomy system. 


Thursday, June 20, 2013

Programming IPitomy Menus

Our new training video explains the power of IPitomy menus and how to program them on your system. To view on YouTube click here




Monday, June 17, 2013

Sales Tip #1- What Is Important To You Is Not Always Important To Your Customer


When it comes to being a successful sales adviser, it is important to listen to your potential customer. They may be interested in purchasing a new phone system for a variety of reasons. Their old system may be old and in need of replacement, or their needs may have changed since their last purchase, where certain features or options were not available. Some of your future customers may not be actively looking for a phone system, thinking that it is out of their price range. Regardless of which of these categories they fall into, there will be one or two particular reasons that they will be interested in doing business with you. It is your job to find out what they are. Here are few things to keep in mind to as you engage your potential customer. 

1. Build a relationship, not a sales opportunity. 

Those who are in the business of making a fast buck will not be successful in the long haul. A good sales adviser is one who actually cares what his customer is interested in. They want to help their customer rather than sell them. Most people do not buy from those they do not like or do not see as being sincere. Trust is a key factor. Build a sincere relationship, and you will have a customer for life. 

2. Find out what is important to them. 

We all have a tendency to project our own ideas of what is important to us onto others. This is not to say that you should not point out things that the customer may have overlooked that could be of importance to them. However, if you dismiss their initial concerns only to replace them with your own ideas, you are most likely to turn your customer off and lose their interest or trust. 

3. Listen first, offer solutions second. 

When you have the opportunity to meet with your potential customer be sure to afford them the opportunity to speak and express their concerns first. Ask questions so that you can find out the best way to meet their needs. Write them down when they are speaking so that you can address them specifically, offering solutions for each. 

4. Know your product. 

None of these steps will work unless you have them underpinned by product knowledge. In order to offer solutions, you have to know what solutions you have to offer them. The more solutions your product and company can offer the more likely you are able to fill your customer's needs. 

In summary, you must build a good relationship with your potential customers and truly be interested in helping them find solutions, if you want to win their trust and their business. Learn first what is important to them, fill those needs, and then offer additional solutions that they may be interested in. Know your product well so you can offer them legitimate solutions to their concerns. 

IPitomy offers our dealers free technical training online through our IPItomy Academy. The IPitomy WIKI is also a valuable resource when it comes to finding solutions for your customer's needs. 


Monday, June 10, 2013

Free Live Seminar Los Angeles July 18th



For those living near Los Angeles who are interested in learning more about IPitomy and its robust IP-PBX system, we will be having a live seminar. On July 18th at the Double Tree- Garden Grove, we will cover a variety of topics including navigating the programming interface, new features, and troubleshooting network issues, to name a few. It will last from about 9AM to 4PM and includes lunch. Don't wait to register, seating is limited. For more information and registration go to this link

Friday, June 7, 2013

IPitomy Solutions for Your Business!


IPitomy Solutions for Your Business!


FIVE KEY SOLUTIONS FOR YOUR BUSINESS


We are not assuming that you are looking for another product or company to do business with. However, if you are considering looking at an IP-PBX solution, we are here to help. Whether you are looking for your first IP-PBX or looking to add another product to your lineup, we believe IPitomy will enhance your business and help you stand out in the industry.
Our company is built around finding cutting edge solutions for today’s communications industry. There are five key solutions that IPitomy offers that make us a sound choice.

1. Remarkable Price Point
2. Largest Standard Feature Set in the Industry
3. Amazing Dealer Support
4. Ease of Installation
5. Cutting Edge Technology

“When you sign on as a dealer with IPitomy you are getting much more than the robust IPitomy IP-PBX that you can build your business upon. You actually have chosen to enter into a relationship with our team, so that we can help you overcome the challenges you face day to day.”

REMARKABLE PRICEPOINT

We have met the needs of the industry by providing a cutting edge product at an amazing cost. Our remarkable pricepoint usually sets us at least 30% below the competition. That means you can pass that savings on to your customer while giving them access to the latest technology. That means that you are able to provide the best value for your customer in the industry.

LARGEST STANDARD FEATURE SET IN THE INDUSTRY

IPitomy has listened to the demands of our dealers and their customers. We have developed applications for individual customer needs. Our robust call presence software, ‘Q-Manager’ was first developed for a florist. It now comes standard on most of our system packages. IPitomy has standardized its robust feature set across all four system platforms to include features such as our 1000 hours of voicemail with no port limitations, a 32 party amplified conference bridge, unlimited auto attendant, unlimited call queuing, unlimited call groups, remote extensions, and unified email/voicemail integration.

AMAZING DEALER SUPPORT

 While IPitomy offers “the” state of the art “Pure” IP-PBX at an incredible price, we understand that the product alone does not assure you or your customer’s needs are met. Our relationship with our dealers is important to us. We are committed to giving our active dealers free training and free technical support. All of our licensing is “one time” licensing. That means no annual fees!

Another concern for dealers was having a quota hanging over their heads in order to retain better pricing or service from their venders. IPitomy believes that all of our dealers deserve the same low price and service regardless of volume. So we require no sales quotas. Instead we look for ways to help you sell. Our sales advisers offer live webinars with our dealers and their prospective customers to help make the sale.

EASE OF INSTALLATION

We know your time is important, so we believe in making things easy. We have designed one of the easiest to use GUI interfaces in the industry. This allows you program systems quickly, which saves you time, and money. It also means that your customer has a smoother transition from their old system to their new state of the art system. By using your Internet browser you can access the system locally or remotely and make programming changes or software upgrades.

CUTTING EDGE TECHNOLOGY

IPitomy is always looking to the future to bring you the latest and most usable features to the industry. We have just introduced our new emergency notification application and Cloud services to our platform, and there are many new applications in the works. Our open source technology allows us to stay ahead of the large proprietary based manufacturers. Choose IPitomy, it’s the smart choice!

Thursday, May 16, 2013

IPitomy: Not Just a Cool Product, You Join a Team






In today’s market most companies want you to buy their stellar product or service, yet few actually want to understand your needs, challenges and goals, and then help you tackle them. While products and services are an integral part of a company, it cannot be separated from the company and its employees who stand behind them, essentially holding them up and giving them life. There are many companies out there that have a great product, yet a few negative experiences with a customer service rep, or a refusal to help solve a problem can kill the customer’s relationship with the product. This is why IPitomy has spent so much of its effort building team relationships with its dealers.

While IPitomy offers the state of the art “Pure” IP-PBX at an incredible price, we understand that the product alone does not assure you or your customer’s needs are met, or if the current challenge you are facing can be overcome. Our sales advisers, tech support agents, and engineers however can team with you to offer solutions to these concerns. When you sign on as a dealer with IPitomy you are getting much more than the robust IPitomy IP-PBX that you can actually build your business upon. You actually have chosen to enter into a relationship with our team, so that we can help you overcome the challenges you face day to day. Whether it is needing advice on how to meet the needs of your customer, or finding the answer to your challenging network issue, we are here to help.

IPitomy does not just sign you up as a dealer, send you a demo pack and then push you into the street. We want to help you along as you take your business in an exciting new direction. We have an excellent online training academy so you can learn the system at your own pace. Our tech support is second to none with an average wait time around 60 to 90 seconds.  Our engineering department has actually developed applications upon request, such as our powerful Q-Manager, designed for the specific needs of a florist. It was such a success that it has now become part of our basic system packages.

Our team of sales advisers are always eager to share our company and its product with live webinars. In fact, if you have a potential customer who is not sure about their purchasing decision, schedule them to meet you on a webinar with us and we will be glad to share IPitomy with them. Sometimes it is nice to have another person who can give the customer another perspective when they are considering their next large purchase. Not only does it give them another perspective, it gives them confidence in the product and service they are buying. We want to create a true team experience for you and for them.  When you need help selling, our sales advisers are there to give you a hand. We are not hounding you to meet next month’s quota, since we have no quotas. Instead we are here to help you find solutions to you and your customer’s concerns, challenges and needs.  We know that ultimately it’s the relationship with our dealers, and their relationships with their customers is what really brings our cool, state of the art communications system to life!



Recent testimonial

Hello,

I'm not sure where this email should go, but I just wanted to say a few things about the support staff. So I hope this makes it to the right place. I've been in IT for roughly 17 years now, and I have seen the steady decline of customer/vendor support. These days it is normal to either place an email and hope someone gets back with you or place a call and hope you can understand the person on the other side (Usually very smart individuals, but still very hard to understand). 

You can imagine my surprise when Steve gave me a number to call and someone answered... And not just answered but helped! Every time I have called in, whether it is a basic question or something a little more out there, the support staff has always helped. IPitomy seems like a close knit company so I'm sure everyone already knows how well the support division handles their duties but I felt it important to let you and everyone there know just how great the team has been! 

Thanks again! 

Wednesday, May 15, 2013

Using the IPitomy Worksheet For Extension Programming

One of the great benefits of using the IPitomy system is its ease of programming. Our GUI interface is intuitive and easy to navigate, and it saves you time and money on your installation. One of the first steps in programming is setting up your extensions. Our IPitomy worksheet allows you to type in all of your extension and email information, and convert it to a CSV file which can be loaded into the system that will set up all of your extensions for you. Just click on the lightning bolt and it converts it for you. On top of that, there are other tabs in which you can gather information from the customer that will assist you in completing the rest of your programming in the GIU.  Below are a few screenshots of the worksheet. For a closer look, click on each image. At IPitomy we make it easy. 







Monday, May 13, 2013

IPitomy Call Routing Configuration

This video is part II of the last trunking video. It covers the configuration of call routing on the IPitomy IP-PBX. 

Friday, May 10, 2013

IPitomy Trunking Configuration

Here is our latest tech video for setting up your trunks on your IPitomy IP-PBX. It covers analogue, PRI and SIP trunking setup. 



Thursday, May 9, 2013

Live Seminar June 13th, 2013 Atlanta, Georgia


For those around Atlanta, Georgia who are interested in learning more about IPitomy and its robust IP-PBX system, you are in luck. On June 13th you will have the opportunity to attend a free live seminar that will cover a variety of topics including new features, navigating the programming interface, building your network backbone, troubleshooting network problems, and the installation of soft-phones to name a few. It will last from about 10AM to 4PM and include lunch. Don't wait to register, seating is limited. For more information and registration go to this link


Location:
Holiday Inn Express Atlanta Airport
404.324.4184



Thursday, May 2, 2013

Disaster Recovery Solutions: IPitomy’s Got Your Back


IPitomy Disaster Recovery


Introduction 

 The IPitomy 'Pure IP-PBX' is a state of the art system which boasts a robust open standards platform that has an array of the latest business telephony applications. With regular software and application development, we keep our product on the cutting edge of technology. This means that the typical IPitomy customer is sure to have the system for years to come since technology is not going to pass them by. However, like any electronic device, failures are inevitable. At some point in the future weather it is 5 years or 10, something is likely to fail, the most common component failure being the hard drive. IPitomy offers many solutions to ensure that you do not suffer a lengthy communications outage. I want to address these solutions in this article.  

Disaster Recovery and Redundancy

Disaster recovery and redundancy are elusive targets.  There are many things to consider and many facets to the cause and solution.  The primary reason for having a Disaster recovery Plan is business continuity.  Avoiding any down time and loss of communications with employees or customers is the goal.  There are varying degrees of disaster from losing the ability to make calls during a minor hardware failure to a complete weather disaster resulting in the inability to occupy your building.

Hardware Failure - Hardware failure can occur anywhere in the cabling, PBX, data switches and Routers, just to mention a few.

Internet Outage – This occurs with less frequency but accommodations must be considered for this potential problem.

PSTN Line Failures – Occasionally carriers have equipment and network failures these can be annoying and costly to your business.

Physical Disaster – Weather, Fire Earthquake and other major disasters can leave your business homeless.  Steps can be taken to develop a plan to minimize business loss during these unfortunate events.

Not all of these contingencies can be covered for all business without some planning and decisions on how much money to spend on business continuity.  What is it worth to your business to stay up and running 99% of the time without business disruption?  The following is a list of options that can be implemented to assist your company in developing a disaster recovery plan that fits your budget and business continuity requirements.

 Making IPitomy Database Backups

Once your system has been properly installed you can set up your IPitomy to make regular system database backups. It is recommended that you FTP it off site somewhere as well as keep a backup on site. This will give you accessibility as well as redundancy. It is also not a bad idea to keep backups going back several months in case one file is corrupted for some reason. Your backup file is relatively small and can be saved on any number of storage devices or servers so don’t be shy when it comes to saving multiple files. In the event your hard drive needs to be reformatted, you can simply load your backup right back on it and recover your system fairly quickly. This is a built in feature of your IPitomy system, so be sure to utilize it.   

RAID (Redundant Arrays of Inexpensive Disk) Solution 

The first formal disaster recovery solution is the RAID solution. Your IPitomy will have two hard drives installed with this purchased recovery solution. Speaking in general terms, the average life expectancy of a hard drive is around 5 years, with most failures occurring during initial burn in, and then after 5 years of constant use. The primary hard drive of your system will perform every day operation of the system as normal. The second drive is cloned by RAID software and keeps your backup hard drive ready to take over in the event that the first fails. Our RAID is hot-swappable, meaning you can remove the bad hard drive and replace it while running on your backup. Having the RAID solution presents an easy and inexpensive on site recovery option to keep your telephone network intact in the event your primary hard drive fails.  

Redundant Power Supplies

Power supplies are a hardware component that can be implemented at a relatively low cost that can prevent this hardware failure.  Redundant power supplies automatically keep the system up and running in case one side of the power supply fails.

Uninterruptable power Supply (UPS)

Installing an uninterruptable power supply can prevent annoying business interruptions due to short duration electrical power loss.  Be sure to acquire a UPS that is capable of integrating with IPitomy.  This can protect the IPitomy hardware from sudden power loss and power spikes at by allowing IPitomy to gracefully shut down when the UPS is about to run out of power.

IPitomy Cloud Recovery 

There are a few instances where RAID is ineffective, having a backup solution in a Cloud is a compelling recovery solution from IPitomy. In the event that your system is severely damaged or impaired where your RAID solution and redundant power supplies will not suffice, the Cloud recovery would allow your system to run even though your local system may be completely inoperable.

Depending upon the nature of the disaster, several options are available to use the Cloud Recovery Solution. Using a mobile configuration you could still make and receive calls without your local system or local desktop phones using mobile phones. In the event that you still had an internet connection, your IPitomy phones would look to a secondary IPitomy system in the Cloud, and continue running your business until you have replaced or repaired your damaged system.  

The Cloud recovery feature can be implemented different ways. The first being a maintained Cloud backup where you would be instantly routed to the Cloud when your system fails. The second would be where IPitomy can set you up in the Cloud by request in the event of a system failure. The first option is obviously the most desired since downtime is minimized. The emergency Cloud setup is also an option provided you can tolerate a bit more downtime while your database is uploaded and activated. There will also be other variations of this application.  The choice is up to each business owner how much money they want to dedicate to a workable disaster recovery plan.  The most important thing to know is that IPitomy has your back when you need it most. 

Conclusion 

Disaster recovery is an important component of your telecommunications network. From a hard drive failure, a fire, flooding, a tornado, hurricane or an extended power outage; if you follow the simple steps presented in this article you will be well prepared. If you have made regular system backups, have onsite RAID, and you keep a Cloud recovery option open, you will not be caught off guard should a failure or disaster occur.  IPitomy has developed several cost effective solutions that will surely keep your telecommunications network up and running so that you will stay in contact during emergencies, and not lose valuable business should an outage occur.

To learn more contact your local IPitomy dealer or you can contact IPitomy directly so that we can put you in touch with a dealer. 

IPitomy Communications, LLC- 941-306-2200 or Toll Free: 1-800-IPitomy (800-474-8669)
Email: info@ipitomy.com
Written by Matthew J. Bellisario 2013
IPitomy Communications